Attendance Information for Parents

 9th Grade Campus

9^th Grade         Jill Dix                        JillMDix@katyisd.org                        (281) 237-7086

Main Campus

10^th Grade       Cinthya Crawford       CynthiaDCrawford@katyisd.org       (281) 237-7088

11^th Grade       Shetal Patel                 ShetalCPatel@katyisd.org                  (281) 237-2458

12^th Grade       Joy Siebenman            JoyHSiebenman@katyisd.org            (281) 237-7069

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ABSENCE REPORTING

If a student is absent for any reason, a parent or guardian must report the reason for absence to the Attendance Office.  This can be done via phone, email, note, doctor’s note, or by completing the online attendance reporting form.

REPORT AN ABSENCE ONLINE

Parents can use this form instead of a parent call/note/email to report student absences.

All absences are considered unexcused until the parent/guardian has contacted attendance and any required documentation is received by the attendance office.

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STUDENT CHECK-IN AND CHECK-OUT

• Students are REQUIRED to check IN and OUT of school through the Attendance Office.
• 9^th Grade students should be checked out at the Freshman Center office. (enter by the Performing Arts Center on the west end of the building.)
• All other student check outs should be done at the main attendance office.
• Students may NOT leave the campus or building at any time or for any reason during the school day without checking out through the Attendance Office. 
• Parent/guardian must come to attendance office to checkout student.
• Students who drive to school and have their own vehicle can check themselves out with parent permission via email, note, or phone call.
• Parent checkout or written permission from a parent/guardian is required for any students to leave campus.  If the note does not state a reason, the absence will be “unexcused” until proper documentation is received.

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WHO CAN CHECK OUT A STUDENT?

Only a person specified as parent/guardian or emergency contact on their student enrollment card may check a student out of school or authorize another individual to pick up the student for them.

• Parent/guardian:  Parents/guardians listed on the enrollment card may check their student out.  They must come to front office with their photo ID.  
• Student self-checkout:  Students who drive themselves may check out with parent permission. Parent/guardian must send written permission (email or note) for student to check out and leave campus. This should be done before school whenever possible so the student can obtain a pass to leave class.  This procedure applies to ALL students, even those who are 18, unless they are self-enrolled. 
• Emergency Contacts:  NEW THIS YEAR.  Emergency contacts will be allowed to check out students through the attendance office. When parents complete annual update, they are asked to provide emergency contacts that they are allowing to check their students out this year.  If you need an emergency contact to check a student out, please notify your grade level attendance clerk in advance to expedite things.  
• Authorized adult:  If a parent/guardian wants someone other than a parent/guardian to check their student out from school, they must send WRITTEN permission with a copy of their driver’s license attached stating the student name, reason, time they need to leave, and person checking the student out of school.  This applies even if the person is an emergency contact except in an emergency where the nurse or administrator is sending a student home.

NOTE:  Students will NOT be released during the school day to a rideshare service. 

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COLLEGE OR MILITARY VISITS

Students in 11^th and 12^th grade are allowed two (2) excused school days each year for college or military visits.  The student is responsible for obtaining and completing a COLLEGE/ MILITARY VISIT FORM from the attendance office or from the campus website prior to the visit.  Once the visit is complete and all signatures are obtained, the student must return the form to the attendance office so the absence can be updated to excused. A letter from the university visited is accepted in place of their signature on the form, but the form with other signatures is still required.   The absence remains unexcused until ALL documents are signed and returned.

https://www.katyisd.org/cms/lib/TX50010808/Centricity/Domain/3853/CRHS%20College-Military_Visit_Approval_Form_2324.pdf

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REQUEST FOR SPECIAL ABSENCE

Occasionally a student needs to be absent for a special reason (i.e. family trip, sports event, etc.).  The student should obtain a Pre-Arranged Absence Form from the Attendance Office prior to the absence.  The completed form may be returned to the Attendance Office or to the grade level principal for a status determination (excused or unexcused). 

Pre-Arranged Abscence Form

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VIEWING YOUR STUDENT’S ATTENDANCE RECORDS

To view absences for your student, go to Home Access Center and select Attendance Tab.  Days with absences will be color coded.  To see detailed information, hover over the date to see period and reason.

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COMPULSORY ATTENDANCE

If a student has 3 unexcused absences in a 4-week period or 6 unexcused absences in 6 months, the parent will receive a Compulsory Attendance Notification.  The parent should contact the attendance office to correct any errors. If the absences are not corrected and unexcused absences continue, further Truancy Prevention Measures may be taken.  This is the first warning in the process.  For more detailed information, please see pages iii-iv in the Discipline Management Plan and Student Code of Conduct Manual. 

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Doctor Note Required/Failure to Attend Letters

When a student’s absence for personal illness exceeds 5 consecutive days, or a total of 8 days in a six-month period, the student shall present an original “doctor’s excuse” for any additional absences due to illness.  For this reason, it is best to provide a doctor's note whenever possible.

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ATTENDANCE FOR CREDIT

In addition to compulsory attendance, a student must attend at least 90 percent of the days the class is offered to receive credit. These absences include excused and unexcused absences.

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EXAM EXEMPTIONS

Once the Exam Exemption Criteria for 2024-2025 is published, it will be available to students on My Katy Cloud.  Search for Exemption Criteria.

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For detailed information regarding attendance policies, please refer the Discipline Management Plan and Student Code of Conduct and the Student Handbook.

These manuals are also available in Spanish at Discipline Management Plan and Student Code of Conduct and the Student Handbook